Good morning, Sandra β here's the network today
Monday, Aug 3 Β· 48 active spokes Β· QuickBooks Online sync ran 6:00 AM β Β· all books current through Jul 31
Due today
6
work items across 5 spokes β 2 hard deadlines
Open exceptions
11
need a decision or a missing doc Β· β4 since Fri
Network AR outstanding
$412.6K
$61.2K past 60 days Β· aging by spoke below
Admin hours Β· this week
14.5
logged across 48 spokes Β· fee-model pilot metric
π WORK QUEUE
every item shows what central already did β you approve, decide, or supply what's missing β SORTED BY DUE + SEVERITYToday 6
| TODAY 3 PM | Serve 20-day preliminary notice β Mercer Office TI Central drafted & addressed the prelim; certified mail queued. Needs your release β window closes today. | RIOS CONCRETE | LIEN MGMT | β Critical | |
| TODAY 5 PM | Approve payroll run β pay date Wed 8/5 Central pulled timesheets, resolved 2 OT flags, computed the run in Gusto. $38,410 Β· 14 employees. | VEGA ELECTRIC | HR | β Critical | |
| TODAY | Countersign conditional release before progress payment Central matched the release to invoice #1174 and verified amount. GC is holding the check on this. | TRUELINE FRAMING | LIEN MGMT | β² Serious | |
| TODAY | Decide on 60-day past-due balance β $18,200 Central sent 3 reminders; last promised payment missed Fri. Options: demand letter or lien-rights notice (prelim on file β). | CASCADE PLUMBING | ACCOUNTING | β² Serious | |
| TODAY | Missing W-9 blocks first AP payment to new vendor Central requested the W-9 twice; vendor unresponsive. Payment of $4,150 held in QBO until received. | SUMMIT HVAC | ACCOUNTING | β Warning | |
| TODAY | Approve reinspection request β rough electrical Central logged the corrections as complete per foreman photos; request drafted with the city. | VEGA ELECTRIC | INSPECTION | β Warning |
This week 9
| WED 8/5 | Quarterly CA payroll filings (DE 9 / DE 9C) β 6 spokes Central prepared all six in Gusto; e-file staged. Batch-approve or open each. | 6 SPOKES | HR | β Warning | |
| THU 8/6 | Prelim window opens β new job βHillside Custom Homeβ Central pulled owner/lender from the job file; notice drafting Wed. No action unless parties changed. | NORTHGATE GLASS | LIEN MGMT | β Tracking | |
| FRI 8/7 | Monthly fee billing run β 48 spokes Central staged invoices from July service events; 3 spokes have unusual counts flagged for your eye. | NETWORK | ACCOUNTING | β Scheduled |
ποΈ SPOKE GRID β status by service
rows are your client files Β· click any cell to open that spoke's service page| Spoke | HR | Accounting | Liens | Constr. | Proj. | Insp. | AR Open | >60d | Books |
|---|---|---|---|---|---|---|---|---|---|
| Rios Concrete4 active jobs | OK | OK | 1 due | β | OK | OK | $44.9K | $0 | β Jul 31 |
| Vega Electric6 active jobs | payroll | OK | OK | 1 bid | OK | reinsp | $71.3K | $8.1K | β Jul 31 |
| Cascade Plumbing3 active jobs | OK | 60d AR | OK | β | OK | OK | $52.8K | $18.2K | β Jul 31 |
| TrueLine Framing5 active jobs | OK | OK | release | OK | 1 late | OK | $63.5K | $4.4K | β Jul 31 |
| Summit HVAC2 active jobs | OK | W-9 | OK | β | OK | OK | $18.7K | $0 | β Jul 31 |
| Northgate Glass3 active jobs Β· new job Thu | OK | OK | window | OK | OK | OK | $29.4K | $0 | β Jul 31 |
| Delta Drywall7 active jobs | OK | OK | OK | OK | OK | OK | $88.1K | $12.6K | β Jul 31 |
π DEADLINE LEDGER
hard dates only β statutory, payroll, filing, inspection β NEXT 10 DAYSTodayMon Aug 3
Prelim serve window closes β Mercer Office TIstatutory 20-day deadline
RIOS CONCRETELIENPayroll approval cutoff 5 PM β pay date 8/5Gusto processing deadline
VEGA ELECTRICHRWedAug 5
CA DE 9 / DE 9C quarterly filings due6 spokes Β· staged for batch e-file
6 SPOKESHRRough electrical reinspection β City of Fremontwindow 8β11 AM Β· central booked
VEGA ELECTRICINSPFriAug 7
Monthly fee billing run β networkinvoices staged from July events
NETWORKACCTBid due β Lakeview Retail shellestimate in review with central
VEGA ELECTRICCONSTMonAug 10
Prelim serve deadline β Hillside Custom Homedrafting Wed Β· serves by Fri buffer
NORTHGATE GLASSLIENCOI renewal β GL policy expires 8/14broker quote requested by central
SUMMIT HVACCOMPLIANCEβοΈ EXCEPTIONS
β 11 OPEN3 uncategorized QBO transactions > $1,000
Central categorized 214 of 217 this week; these 3 need context.
Timesheet gap β 2 employees, 3 days
Central pinged the foreman twice; payroll estimate used last week's hours.
Duplicate vendor bill suspected β $2,340
Central held the second bill in QBO; confirm or release.
Inspection failed β framing shear wall
Central logged corrections list & notified PM; reinspection pending fix photos.
π΅ AR AGING β network
| Bucket | Amount | Spokes |
|---|---|---|
| Current | $268.4K | 41 |
| 31β60 days | $83.0K | 12 |
| 61β90 days | $42.6K | 5 |
| 90+ days | $18.6K | 2 |
MOCK v7 Β· Central view restructured to controller POV: work queue β spoke grid β deadline ledger Β· categories remain one click away in the rail
Delta Drywall β your office, handled
Monday, Aug 3 Β· 7 active jobs Β· your back office is current β 3 items need your eyes
Cash collected Β· 30d
$96.2K
β² 12% vs prior 30 days
Waiting on you
3
decisions β everything else is handled
Next payroll
Wed 8/5
computed & ready Β· 11 employees
Protected jobs
7 / 7
lien rights current on every job
π NEEDS YOUR ATTENTION
central already did the legwork β you just decideβ 3 ITEMSApprove this week's payroll β $29,880
We pulled timesheets, fixed 1 missing punch, and computed the run. Approve by Tue 5 PM.
Sign conditional release for Parkside progress payment
We matched it to your invoice #2291 and checked the amount. GC pays on receipt.
One customer is 45 days past due β $9,300
We've sent 2 friendly reminders. Say the word and we escalate β your lien rights are on file.
π THIS WEEK
deadlines central is tracking for youMon3
Payroll approval opens
Tue4
Payroll cutoff 5 PM
Wed5
Payday Β· 11 employees
Drywall inspection β Parkside
Thu6
Fri7
Prelim window closes β Marina Row
MOCK v7 Β· spoke view unchanged from v5 β owner sees decisions, never admin
β Dashboard / New job
Open a job file
One form. Central takes it from here β folder, lien protection, billing, schedule.
1 Job basics
2 Parties
3 Contract & numbers
4 Lien protection
Protect this job (recommended β on by default).
Central drafts & serves the 20-day preliminary notice, tracks every deadline window, and holds conditional/unconditional releases until payments clear.
Central drafts & serves the 20-day preliminary notice, tracks every deadline window, and holds conditional/unconditional releases until payments clear.
5 Files
π Drag anything here β plans, contract, PO, phone photos of paperwork.
Central files it; nothing gets lost in a truck.
Central files it; nothing gets lost in a truck.
On submit, central automatically: opens the job folder Β· queues the prelim Β· adds to Project Mgmt + Lien tracking Β· sets up billing from contract terms.
β Dashboard / HR
π§βπ€βπ§ HR β your people, squared away
Everyone you pay lives on this roster β the right way to pay each of them is built in.
On roster
14
9 employees Β· 2 licensed 1099 Β· 2 subs Β· 1 to resolve
Classification flags
1
Marco J. β options ready, 2 min to resolve
Next payroll
Wed 8/5
computed & ready Β· 9 employees
Compliance
β Clear
I-9s, workers comp, licenses verified
| Worker | Type | On file | Pay basis | YTD paid | Status | |
|---|---|---|---|---|---|---|
| Luis Herreraforeman Β· 6 yrs | W-2 Employee | I-9 Β· W-4 Β· WC β | $42/hr Β· CA OT engine | $58.1K | β Current | |
| Danny Okaforhanger Β· crew A | W-2 Employee | I-9 Β· W-4 Β· WC β | $31/hr Β· CA OT engine | $41.7K | β Current | |
| Marco Jimenezhelper Β· started 7/21 | Laborer β resolve | no license Β· no I-9 | $260/day true cost in Timekeeping tab | $2,340 | β² Pick a path | |
| Elena Vasquezestimating support | 1099 IC | W-9 Β· agmt Β· own biz β | Per deliverable Β· invoiced | $9,600 | β DE 542 filed | |
| KC Taping Co.taping Β· 2nd-tier sub | Sub-payout | CSLB C-9 β Β· COI Β· subK | SOV draws Β· 5% retention | $44.2K | β Releases current | |
| ProSpray Texture LLCtexture Β· 2nd-tier sub | Sub-payout | COI expires 8/19 | SOV draws Β· 5% retention | $18.9K | β COI renewal β central chasing | |
MOCK v7 Β· Spoke HR β roster with four payout types Β· timekeeping as a calculator Β· recurring + event-triggered channels upstream to Central
β HR / Add worker
Add someone to the roster
Pick what fits how you pay them β we'll set up the right paperwork either way. No wrong answers here, just different setups.
π·
Employee
On your crew, on your schedule, paid by the hour. W-2.
Central handles: I-9 Β· W-4 Β· new-hire report Β· workers comp Β· payroll & stubs
π§Ύ
1099 Independent
Runs their own business, invoices you per job or deliverable.
Central handles: W-9 Β· agreement Β· license check Β· DE 542 Β· year-end 1099
π οΈ
Laborer / Helper
Extra hands, paid by the day or hour. No license.
Central handles: let's find the right setup β see below
π’
Subcontractor
A licensed company doing a scope under contract to you.
Central handles: license verify Β· subK Β· COI Β· releases Β· draws Β· retention
π‘ Quick heads-up before we set this up
In California construction, a worker without a CSLB license doing trade work is an employee by law (Labor Code Β§2750.5) β no matter what anyone agreed to. Most contractors are surprised by this β it's one of the most common honest mistakes in the trade. The good news: every path below is quick, and central does the paperwork. Pick what fits:
β
Set them up as a W-2 employee β most common fix
Central sends I-9/W-4 links to their phone, assigns workers-comp class, and they're on Wednesday's payroll. Your $260/day converts to a compliant rate β see the true-cost math in Timekeeping.
β Same-day
πͺͺ
They actually hold a CSLB license?
Enter the license number β central verifies it with CSLB and sets them up properly as a 1099 independent or a sub instead.
β 1 min
π€
Staff them through a licensed labor contractor
The agency is the employer of record β handles comp, payroll, and liability. Central can arrange it with a partner agency.
β 1β2 days
π
Not sure β have central look at it
Sends this to your central team with the details. Nothing processes in the meantime, and nobody's in trouble β that's the point of having a back office.
β Queued to central
Payments stay parked while a classification is open β protecting you is the product.
MOCK v7 Β· The "out" β accept the selection, explain plainly, make the compliant path the easy path. No money moves under an open flag.
β Dashboard / Category